Developing Your Toolkit
Resources and Best Practices for Mentors and FD Leads
Our collection of mentorship resources highlight the experience and wisdom of our faculty. Find helpful presentation notes, library references and videos here.
We know that mentorship supports academic career development and promotions. If you have a mentor please consider discussing career development, academic promotions and awards. If you do not have a mentor and would like one please connect with your chief or Faculty Development lead.
How to Approach the Relationship and Set Expectations
As you begin to build a mentoring relationship, establishing clear, mutual expectations is beneficial for creating a pattern of productive interactions. Keep these guiding principles in mind and discuss them with your mentorship partner as you develop the tone and context of the partnership.
Guiding Principles of Mentorship
- Mentorship is a dynamic, reciprocal relationship leading to positive change both for the career development of the involved individuals and for the cultural development of the department.
- Important and necessary factors in successful mentoring relationships include a shared value system and mutual respect.
- The DFCM Mentorship Network is designed to complement the important informal mentoring that is already happening. Participation in this process is entirely voluntary. Mentoring in the DFCM is seen as a “no-fault” relationship, and either person has the option of withdrawing at any time, without risk or harm.
Next Steps to Build the Relationship
Once the context of your mentoring relationship is in place, you can begin to expand and deepen the mentoring relationship. How often do you meet? What do you talk about? Do you communicate in person? Each mentoring relationship takes a unique form depending on the goals, purpose and logistics of the mentorship relationship. Below are tips for initiating regular communication between the mentor and mentee.
Your First Meeting
Your first meeting can simply be a time to get acquainted with one another and may be as short as half an hour. Aim to schedule your first meeting within a few weeks of the initial contact. Arrange a time to meet – for coffee, for lunch, or at an event you both happen to be going to. There are many events that can provide opportunities for mentors and mentees to get together, such as the DFCM Conference, Walter Rosser Day, PriMed Canada, UEC, faculty farewell parties, book club meetings and more.
When you meet for the first time, it can be helpful to discuss your backgrounds and interests. It may also be a good time to consider topics of discussion and how you would like to meet in the future, including when and how each of you wish to be contacted.
After your introductory meeting, the mentee must decide if they wish to continue the relationship. If so, they should contact the mentor to arrange a second meeting. Usually within two to three direct meetings, you should have a good idea if the arrangement is something you would like to pursue long-term. Most successful mentoring relationships need at least 18 months to develop, however it is well recognized that some faculty only need several short sessions, especially when they are in the process of making key career or life decisions.
Video: Important Factors for Effective Mentoring Relationships
Video: How to Handle Challenges in Mentoring Relationships
Presentations on Mentoring
Learn about best practices and the culture of mentoring at DFCM from other faculty members.
Mentoring Success: Seven Conversations That Make a Difference
A video with slides of Dr. Lois J. Zachary’s keynote address presented at a DFCM Mentorship Network seminar and reception. Filmed Oct. 20, 2011 at the Toronto Western Hospital.
Faculty Mentorship - What Academics Need to Know
A workshop presentation from the July 22, 2010 DFCM Research Rounds by Dr. Barbara Stubbs.
- Define and understand mentoring
- Review academic medical literature
- Learn about mentorship models
- Understand roles and responsibilities of mentors and mentees
- Learn about the new DFCM Mentorship Network for Faculty – our current experience
Mentorship For Career Development
A workshop presentation from the April 23, 2010 DFCM Faculty Retreat presented by Drs. Barbara Stubbs, Nick Pimlott and Brenda McDowell.
- Understand and review the key elements of effective mentorship
- Define the roles and responsibilities of mentees and mentors
- Understand the ways that mentorship can support attainment of one’s academic career goals and objectives
- To understand current faculty mentorship needs in our department
- To describe the key elements of effective mentoring
- To develop and enhance the skills required to establish and maintain mentoring relationships