Junior Promotion

At the University of Toronto, faculty who receive a Junior Promotion move from the rank of Lecturer to Assistant Professor.

Academic promotion in the Faculty of Medicine recognizes the sustained commitment of faculty members to their discipline and their contributions to the University of Toronto. The successful candidate for promotion will be expected to have demonstrated academic impact, importance, and innovation and to show him or herself to be an effective teacher. The process towards a successful promotion is gradational involving our department, internal referees, the Faculty of Medicine, and the Dean.

This website will provide:

  1. A series of four videos on questions and advice in applying for a junior promotion
  2. How Do I Become an Assistant Professor?
  3. Information about the Department Appointments Committee (DAC)
  4. The steps in the junior promotion process
  5. The criteria for a junior promotion
  6. Where to submit a junior promotion dossier
  7. What documents are required in a junior promotion dossier
  8. Template (Word) documents for a junior promotion dossier

Videos

The promotion process from Lecturer to Assistant Professor is an internal process.  We are pleased to provide four videos of DFCM faculty on How to Become an Assistant Professor. 

         1.  Junior Promotion - What has this meant to you?
         2.  Junior Promotion - Who has helped you?
         3.  Junior Promotion - Do you have any advice for others?
         4.  Junior Promotion - How to make junior promotions easier

How Do I Become an Assistant Professor?

Are you interested (or even curious) about promotion from Lecturer to Assistant Professor? Our Information session & workshop will outline the steps, application process and criteria for promotion, as well as an outline of the references and resources available to you. This workshop will use a combination of methods including interactive lecture, small group discussion, informational videos, and individual assessment. Each participant will leave with key information they can immediately apply to preparing their own application.

Please see our Information Sessions & Workshops page to register.

The Criteria for a Junior Promotion

Promotion to Assistant Professor requires that the candidate has contributed in a meaningful way to the achievement of the Faculty's and the University's education mission.  The nature, quantity and quality of these contributions will be evaluated.  

Academic activities, since the initial date of appointment, should showcase impact, importance and innovation at a local or provincial level.

  • on average, a faculty member holding a full time appointment would require a minimum of 3 years
  • on average, a faculty member holding a part time appointment would require a minimum of 3-5 years
  • on average, a faculty member holding an adjunct appointment would require approximately 10 years

In the Faculty of Medicine, teaching and education can encompass the following components:

  • formal teaching
  • curriculum and course development, and development of effective educational materials
  • educational leadership and administration
  • faculty development
  • scholarship in education
  • research in education
  • quality assurance and evaluation of educational process and outcomes
  • assessment of learners

In the Faculty of Medicine, teachers and educators can show evidence of teaching in one or more of the following levels:

  • undergraduate education
  • graduate education
  • postgraduate medical education
  • post-doctoral training
  • continuing education and faculty development
  • patient/public education

The Faculty of Medicine describes the criteria for a junior promotion (Lecturer to Assistant Professor) under Sustained Commitment or Advanced Degree.

SUSTAINED COMMITMENT

Faculty may apply for a junior promotion under the category of Sustained Commitment in ONE of the following categories:.

  1. Teaching Effectiveness
    1. Details of teaching and teaching evaluations must be part of the dossier.
      1. A teaching and education report
      2. A teaching data summary table showing the number and types of trainees and evidence that the candidate has taught in a variety of teaching environments.  The table should include an analysis of the student/trainee evaluations with the mean scores and how they compare to other faculty members.
      3. Copies of teaching effectiveness scores (TES).
  2. Educational or Curriculum Development (planning of new curriculum or education programs, the production of new educational materials)
    1. Details of educational or curriculum development must be part of the dossier:
      1. A statement of the importance of the educational or curriculum development
      2. The candidate should have been a significant participant in the planning and development of major curricular or educational offerings
      3. Supporting details documentation
  3. Creative Professional Activity (CPA) such as: (i) professional innovation and creative excellence; (ii) contribution to the development of professional practice; (iii) exemplary professional practice.
    1. Details of CPA must be part of the dossier:
      1. A CPA report
      2. A statement of the importance of the achievements in CPA
      3. The candidate must demonstrate leadership and provide examples of contributions.
      4. There should be evidence of sustained and current activity.
      5. Supporting detailed documentation

OR

ADVANCED DEGREE

  • Faculty may apply for a junior promotion under the category of Advanced Degree if they have successfully completed a recognized graduate program (or an advanced training experience deemed to be equivalent to a Master's level program) post-MD
  • It is expected that the candidate will have at minimum 1-2 published first author peer-reviewed publications at the time of request for promotion

 

Steps in the Junior Promotion Application

PRE-APPLICATION

  1. Meet with your respective Chief or approved DFCM Program Director to discuss your promotion and the required documents of the application.
    • This step is mandatory.
    • Determine that you meet the criteria for promotion.
    • Review the required documents.
    • Identify internal letters of reference
  2. Meet with your respective hospital/program administrator to discuss your promotion application and review successful dossiers.

APPLICATION PROCESS

  1. The hospital/program administrator is asked to complete and submit the online application form.
  2. Prepare the application package by referencing the appropriate section below (Preparing a Junior Promotion Dossier) and complete all required documentation listed. 
  3. Submit the completed application following the instructions outlined below electronically in a single PDF file   
  4. The promotion dossier is brought forward to the Department Appointments Committee (DAC) for their review and support.
    1. DAC is comprised of senior faculty (Assistant and Associate Professor)
    2. DAC meets on a monthly basis from September - June
    3. Please see Application Process and Packages for this year's DAC dates and submission deadlines

FOLLOWING “SUPPORT” FROM THE DAC

  1. Following the “review and support” of the DAC, an application package is prepared and submitted to the Dean, Human Resources, Faculty of Medicine for their “review and approval”.
    1. The application package includes a letter of support from the Chair, the recommendation of the DAC and other related documents.
    2. Full Time promotions are submitted to Faculty Appointments Advisory Committee (FAAC) for their review and approval.

FOLLOWING “APPROVAL” FROM THE DEAN

  1. Once approval is granted, Human Resources will notify the DFCM via email.
  2. The DFCM will prepare and send a congratulations letter to the faculty member, with a copy to the hospital administrator and Chief/Division Director via email.
  3. The DFCM updates their database and records accordingly.
  4. Successful candidates are invited to an annual DFCM recognition event.

Preparing a Junior Promotion Dossier

Listed below are the required documents for submitting a junior promotion application to the Department Appointments Committee (DAC). Applications are submitted via an online application form using the Faculty of Medicine step-by-step guide to applying for an academic junior promotion (Lecturer to Assistant Professor).

Please ensure all supporting and required documents are attached to the application form at the time of submission. The preparation of a junior promotion dossier requires critical attention to the assembly and organization of the documents.

SUSTAINED COMMITMENT

If going forward under the category of sustained commitment in Teaching Effectiveness OR Educational/Curriculum Development, Include: (in order):

  1. Letter of Support
  2. CV
  3. Academic Position Description (Junior Promotion
  4. Time Commitment Form (for full-time faculty only)
  5. 2-3 Internal Reference Letters
  6. Teaching Philosophy Statement
  7. Teaching Dossier
  8. Teaching Data Summary Table
  9. Teaching Evaluations
  10. Copy of Publications (if applicable)

If going forward under the category of sustained commitment in Research, include the first 10 documents, as well as:

  1. Research Statement
  2. Research Dossier
  3. Publications

If going forward under the category of sustained commitment in Creative Professional Activity, include the first 10 documents, as well as:

  1. CPA Statement
  2. CPA Dossier 

Please reference the Submitting a Junior Promotion Application section below for the Word templates.

Submitting a Junior Promotion Application

  • For a junior promotion application, please complete the online application form.
  • In the field box "Appointment Type Required", select Promotion from Lecturer to Assistant Professor.
  • Attach all the completed documents listed below at the time of submission. You will be prompted to attach documents when completing the application form

Required Documents:

Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form.Application Part 1 

  1. Letter of Support
  2. CV
  3. Academic Position Description (Junior Promotion)
  4. Time Commitment Form (for full-time faculty only)
  5. 2-3 Internal Reference Letters
  6. Teaching Philosophy Statement
  7. Teaching Dossier
  8. Teaching Data Summary Table
  9. Teaching Evaluations
  10. Copy of Publications (if applicable)

If going forward under the category of sustained commitment in Research, include the first 10 documents, as well as:

  1. Research Statement
  2. Research Dossier
  3. Publications

If going forward under the category of sustained commitment in Creative Professional Activity, include the first 10 documents, as well as:

  1. CPA Statement
  2. CPA Dossier

Application Part 2

  1. Professional Development Plan
  2. Profile Form
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