Junior Promotion

At the University of Toronto, faculty who receive a Junior Promotion move from the rank of Lecturer to Assistant Professor.

Academic promotion in the Faculty of Medicine recognizes the sustained commitment of faculty members to their discipline and their contributions to the University of Toronto. The successful candidate for promotion will be expected to have demonstrated academic impact, importance, and innovation and to show him or herself to be an effective teacher. The process towards a successful promotion is gradational involving our department, internal referees, the Faculty of Medicine, and the Dean.

This website will provide:

  1. A series of four videos on questions and advice in applying for a junior promotion
  2. How Do I Become an Assistant Professor?
  3. Information about the Department Appointments Committee (DAC)
  4. The steps in the junior promotion process
  5. The criteria for a junior promotion
  6. Where to submit a junior promotion dossier
  7. What documents are required in a junior promotion dossier
  8. Template (Word) documents for a junior promotion dossier

Videos

The promotion process from Lecturer to Assistant Professor is an internal process.  We are pleased to provide four videos of DFCM faculty on How to Become an Assistant Professor. 

         1.  Junior Promotion - What has this meant to you?
         2.  Junior Promotion - Who has helped you?
         3.  Junior Promotion - Do you have any advice for others?
         4.  Junior Promotion - How to make junior promotions easier

How Do I Become an Assistant Professor?

Are you interested (or even curious) about promotion from Lecturer to Assistant Professor?    This session will outline the steps, process and criteria for promotion.    Each participant will leave with a junior promotion binder that they can immediately apply to preparing their own application. At the end of this session participants will:  (1) Understand the criteria for promotion; (2) Understand the steps in the promotion process; (3) Have the ability to prepare a successful promotion package.

The DFCM will be hosting an Information Session for faculty who are interested in applying for a junior promotion (Lecturer to Assistant Professor):

  • Friday, January 27, 2017
  • 1:00 - 2:30
  • Department of Family and Community Medicine, Room TBC

The DFCM will be hosting a Junior Promotion workshop:

  • Thursday, February 23, 2017
  • 4:00 - 5:00 pm
  • Department of Family and Community Medicine, Room 303

REGISTRATION is now open:  https://qtrial2015q4az1.az1.qualtrics.com/jfe/form/SV_e3wfc0eV4QzfIxv

DFCM Department Appointments Committee (DAC)

  • The process towards a successful promotion is gradational involving our Department, the Faculty of Medicine, and the Dean. The DAC has the principal job of reviewing promotion dossiers for faculty recommended to the rank of Assistant Professor
  • Membership is comprised of senior faculty (Assistant Professor and Associate Professor)
  • The DAC Meets on a monthly basis (September - June)

The Criteria for a Junior Promotion

Promotion to Assistant Professor requires that the candidate has contributed in a meaningful way to the achievement of the Faculty's and the University's education mission.  The nature, quantity and quality of these contributions will be evaluated.  

Academic activities, since the initial date of appointment, should showcase impact, importance and innovation at a local or provincial level.

  • on average, a faculty member holding a full time appointment would require a minimum of 3 years
  • on average, a faculty member holding a part time appointment would require a minimum of 3-5 years
  • on average, a faculty member holding an adjunct appointment would require approximately 10 years

In the Faculty of Medicine, teaching and education can encompass the following components:

  • formal teaching
  • curriculum and course development, and development of effective educational materials
  • educational leadership and administration
  • faculty development
  • scholarship in education
  • research in education
  • quality assurance and evaluation of educational process and outcomes
  • assessment of learners

In the Faculty of Medicine, teachers and educators can show evidence of teaching in one or more of the following levels:

  • undergraduate education
  • graduate education
  • postgraduate medical education
  • post-doctoral training
  • continuing education and faculty development
  • patient/public education

The Faculty of Medicine describes the criteria for a junior promotion (Lecturer to Assistant Professor) under Sustained Commitment or Advanced Degree.

SUSTAINED COMMITMENT

Faculty may apply for a junior promotion under the category of Sustained Commitment in ONE of the following categories:.

  1. Teaching Effectiveness
    1. Details of teaching and teaching evaluations must be part of the dossier.
      1. A teaching and education report
      2. A teaching data summary table showing the number and types of trainees and evidence that the candidate has taught in a variety of teaching environments.  The table should include an analysis of the student/trainee evaluations with the mean scores and how they compare to other faculty members.
      3. Copies of teaching effectiveness scores (TES).
  2. Educational or Curriculum Development (planning of new curriculum or education programs, the production of new educational materials)
    1. Details of educational or curriculum development must be part of the dossier:
      1. A statement of the importance of the educational or curriculum development
      2. The candidate should have been a significant participant in the planning and development of major curricular or educational offerings
      3. Supporting details documentation
  3. Creative Professional Activity (CPA) such as: (i) professional innovation and creative excellence; (ii) contribution to the development of professional practice; (iii) exemplary professional practice.
    1. Details of CPA must be part of the dossier:
      1. A CPA report
      2. A statement of the importance of the achievements in CPA
      3. The candidate must demonstrate leadership and provide examples of contributions.
      4. There should be evidence of sustained and current activity.
      5. Supporting detailed documentation

OR

ADVANCED DEGREE

  • Faculty may apply for a junior promotion under the category of Advanced Degree if they have successfully completed a recognized graduate program (or an advanced training experience deemed to be equivalent to a Master's level program) post-MD
  • It is expected that the candidate will have at minimum 1-2 published first author peer-reviewed publications at the time of request for promotion

 

Steps in the Junior Promotion Process

APPLICATION PROCESS

  1. Meet with your respective Chief or approved DFCM Program Director to discuss your promotion.
    • This step is mandatory.
    • Determine that you meet the criteria for promotion.
    • Review the required documents.
    • Identify internal letters of reference
  2. Prepare the promotion dossier and application. Your respective program administrator may be of assistance.
  3. The program administrator is asked to complete and submit the online application form.
  4. Submit the promotion dossier (in hard copy) to the DFCM Academic Appointments Coordinator
  5. The promotion dossier is brought forward to the Department Appointments Committee (DAC) for their review and support.
  6. Following the review and support of DAC, an application package is prepared and submitted to the Dean, Human Resources, Faculty of Medicine for their review and approval.
    • The application package includes a letter of support from the Chair, the recommendation of the DAC and other related documents.
    • If applicable, the application is submitted to Faculty Appointments Advisory Committee (FAAC) for their review and approval.

FOLLOWING APPROVAL

  1. Once final approval is granted, Human Resources will notify the DFCM.
  2. The DFCM will prepare and send a letter of congratulations to the candidate, along with a copy to the Chief or approved DFCM Program Director.
  3. Administrative action, updating of records, are then completed in the DFCM.
  4. Successful candidates are invited to an annual DFCM recognition event

Preparing a Junior Promotion Dossier

The preparation of a junior promotion dossier requires critical attention to the assembly and organization of the documents.  It is our recommendation that the promotion dossier is presented in a three-ring binder (hard copy), following the order of the checklist (noted below), and using dividers and/or tabs for each of the headings.  A hard copy of the junior promotion dossier is submitted to the DFCM Academic Promotions Coordinator. 

The documents required for a junior promotion dossier are noted below:

  1. Checklist
  2. Application for a Clinical (MD) Promotion - Lecturer to Assistant Professor (completed on line via LaserFiche)
  3. Letter of Support
  4. CV
  5. Academic Position Description (Junior Promotion
  6. Time Commitment Form (for full-time faculty only)
  7. Professional Development Plan (Junior Promotion.
  8. 2-3 Internal Reference Letters
  9. Teaching Dossier
  10. Teaching Data Summary Table
  11. Teaching Evaluations
  12. If applicable, a research or CPA dossier and statement
  13. Copy of Publications

Please reference the Templates and Forms for a Junior Promotion section below for Word templates.

Where to Submit a Junior Promotion Dossier

Completed Junior Promotion (hard copy) dossiers are submitted to the DFCM Academic Appointments Coordinator.

Junior Promotion dossiers will be brought forward to the DAC (monthly meeting).

Marie Leverman
Academic Promotions Coordinator
Department of Family and Community Medicine
Faculty of Medicine, University of Toronto
500 University Avenue, Room 534
Toronto ON M5G 1V7

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